Closing Date: 24 February 2025
Join SNV as an Administrative Assistant Intern
Company Description
SNV is a global development partner, deeply rooted in the countries where it operates. SNV is driven by a vision of a better world: A world where across every society all people live with dignity and have equitable opportunities to thrive sustainably. To make this vision a reality, SNV need transformations in vital agri-food, energy, and water systems. SNV contributes by strengthening capacities and catalysing partnerships in these sectors. SNV help strengthen institutions and effective governance, reduce gender inequalities and barriers to social inclusion, and enable adaptation and mitigation to the climate and biodiversity crises.
Building on 60 years of experience we support our partners with our technical and process expertise and methodological rigour. SNV does this in more than 20 countries in Africa and Asia with a team of approximately 1,600 colleagues. By being adaptable and tailoring its approaches to these different contexts, SNV can contribute to impact at scale, resulting in more equitable lives for all.
Background of the Project
Horti-LIFE (HL) is funded by the Embassy of the Kingdom of the Netherlands (EKN) and implemented by SNV-Ethiopia in cooperation with the Ministry of Agriculture. The aim is to contribute to the horticulture sector growth and reduce malnutrition by strengthening the extension service to improve the production, productivity, and food safety in the horticultural sector in gender-balanced and nutrition-sensitive way.
Context and purpose of the job
The project regional admin assistant supports the Regional Horti-LIFE team in the field of project admin, logistics and operations. The position is meant to assist the team in procurement requests, making follow ups to ensure requests are processed, logistical requests and arrangements using shopping Cart and provide logistical support to regional Horti-LIFE events.
Objective of the SNV Internship
1. Career Development for Local Youth: The Administrative Assistant intern position will provide local youth with an opportunity to begin a career in the administrative sector. The intern will gain valuable experience across the operations sector and build a useful network for future involvement in the sector.
2. Succession Planning: To encourage individual growth, Administrative Assistant intern position offers an opportunity to develop a pipeline of potential future Administrative and operation officers.
Job Description
Project Admin support
- In collaboration with SNV Horti-LIFE project staffs prepare necessary requests for procurement, vehicle requests and other related service for all required inputs via shopping cart system.
- Ensure that flight bookings are processed and booked for Horti-LIFE staff members
- Assist to ensure that the finance department receives all the necessary documentation to process payments
- Assist in the logistics/preparation for Horti-LIFE regional organised events
- Perform any other duties assigned by the project Manager, Deputy Project Manager and regional project manager
Issue handling
- Answers questions with regards to one or multiple operational services, within set guidelines and procedures. Ensures issues are escalated in a timely manner through the right channel, when necessary, to ensure full operational support
Data handling
- Ensures data filing and administration on a specific operation support service. Processes, organises, checks and (if applicable) analyses data by applying routine working methods. Signals abnormalities, monitors and reports on overall provision of services, to ensure consistency in delivery against service standards.
Qualifications
- Bachelor’s degree in management, Accounting, Business Administration, or a related field with a minimum 0-2 years’ experience.
Additional Skills:
- Strong organizational and administrative skills.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Female candidates are strongly encouraged to apply
- Proficiency in computer applications such as Microsoft Office suite.
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