JOBS

Hivos is recruiting for a Project Assistant based in its Global Office

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Closing Date: 15 May 2025

Hivos is recruiting for a Project Assistant based in its Global Office

For its program department in The Hague, Hivos is looking for an enthusiastic Project Assistant who can support its worldwide projects and programs.

Context

Hivos is an international development organization guided by humanist values. Together with citizens and their organizations, Hivos aim to contribute towards just, inclusive and life-sustaining societies where people have equal access to opportunities, rights and resources. Hivos works in partnership with others in the Middle East, Africa, Asia and Latin America on three impact areas: civic rights; gender equality, diversity and inclusion, and climate justice. Hivos approach is solution driven, and builds wider movements for change by amplifying and connecting voices.

Together with them, Hivos is working on three impact areas:

Gender equality, diversity and inclusion
Climate justice
Civil rights in a Digital Age

Job Context

As a Project Assistant, you will support the Program/Project management in the operational, financial, events management, communication, and administrative organization of the projects in accordance with the requirements and procedures of Hivos.

You ensure that the project administration is in order and the projects are properly registered in the system. You monitor work processes, support logistical matters, initiate payments and communicate about project-related matters within and outside the organization. In addition, you support the department with administrative and logistical matters.

You will support the global programs for HUB Global Office in The Hague together with coalition partners and local organizations. These programs are funded by various donors. In this position, you will be part of an international team. In addition to your direct colleagues in The Hague, you will work closely with direct colleagues spread across the world.

Hivos is looking for an enthusiastic, proactive colleague who gets energy from supporting and organizing projects and activities. Who enjoys working with many different colleagues, taking on many different things and being a spider in the web.

Responsibilities

Processing project information and monitoring work processes

You are responsible for entering and processing financial and other administrative data in our standard system for projects and programs. In addition, you initiate part of the project payments. You monitor reporting schedules and requirements.

Logistical tasks

You support logistical and administrative activities such as travel, organizing meetings and events and fulfilling information needs from the team.

Support for the department

You organize and keep track of meetings, coordinate and send out the agenda and keep track of departmental schedules as well as assist with minutes and notes from meetings ensuring they capture key take-aways for implementation

Communication

You communicate project-related matters with both internal and external stakeholders and ensure a good follow-up.

Quality improvement

You help to improve work processes and participate in quality improvement projects and activities in the organization.

Your profile

Hivos is looking for a candidate that has the following to offer:

Good command of English is essential with Dutch as a Pré.
Relevant work experience in the field of project assistance & administration
Relevant level of thinking/education in secondary vocational education or higher.
Result-oriented and able to perform many different tasks in a short time.
High level of integrity and a good sense of cross-cultural communication

What is offered

In this position you will work at Hivos’ Global Office in the city center of The Hague. This will be the primary location with most other Hivos program staff to be located there as well. The salary ranges from €2931,36 to €3.757,56 gross per month based on a 36-hour work week.