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Earn $39,000 – $49,000 USD Annually Working Remotely as an Administrative Assistant at the Global Methane Hub (GMH)

Ednah Carrick 2 weeks ago

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Earn $39,000 - $49,000 USD Annually Working Remotely as an Administrative Assistant at The Global Methane Hub (GMH)

Application Closing Date: 09 August 2026

Earn $39,000 – $49,000 USD Working Remotely as an Administrative Assistant at The Global Methane Hub (GMH)

Key Information

Location: Working Remotely, preference for locations between the GMT-4 & GMT+1 time zones
Report to: Director of Development and Impact
Overtime Status: Exempt
Employee type: Regular
Working hours: Full-time
Salary Range: $39,000 – $49,000 USD (For Latin America based locations). Geographic differential will be applied based on location of hire. Candidates must have the right to work in the country from which they are applying.

About The Global Methane Hub (GMH)

The Global Methane Hub (GMH) is the first coordinated philanthropic approach to funding methane mitigation. The Hub focuses on the energy, agricultural, and waste sectors, which account for 96% of human-caused methane emissions. GMH supports ambitious catalytic investments, lay the groundwork for long-term transformation, and deliver quick wins ripe for action on the ground.

GMH advances its mission through three main functions:

Regranting: Providing financial support to public-benefit organizations working directly to mitigate methane.
Convening: Bringing together governments, civil society, researchers, and funders to align strategies and accelerate coordinated action in the interest of the public benefit.
Advising: Serving as a knowledge hub and trusted partner, providing guidance on methane mitigation strategies, data sharing, and field-building.

GMH activities focus on the highest-emitting sectors and regions with a team spread across six continents. GMH is headquartered in Chile and has a registered Stichting in the Netherlands.

Position Summary

The Administrative Assistant will provide administrative and logistical support to three members of the leadership team: the Director of Development and Impact (DDI), the Chief of Staff and Operations (COSO), and the Chief Financial and Administrative Officer (CFAO) and support their team activities, as directed. While supporting all three leaders, this role will report directly to the Director of Development and Impact. They will work closely with peers, managers, and leads within and across teams to facilitate the flow of information across internal teams and external stakeholders, while supporting operational systems and helping ensure smooth administrative processes.

Job Responsibilities

Provide routine organizational, administrative, and logistical support for the DDI, the COSO, and the CFAO and their team-wide activities.
Engage with internal teams and external vendors/partners to ensure effective coordination.
Independently manage complex calendars, scheduling meetings across time zones for all three leaders.
Proactively monitor and resolve scheduling conflicts across different time zones (CLT, CET, and CST), ensuring workable meeting windows for all three leaders.
Support meetings with internal and external stakeholders by taking notes, preparing meeting materials, and following up with participants.
Arrange audio/visual requirements for virtual and in-person meetings, as necessary.
Track action items and follow-ups from meetings, ensuring deadlines are met and responsible parties are informed.
Arrange complex international and domestic travel for the three leaders, managing flights, hotels, transportation, visas, and meeting schedules during travel.
Prepare travel briefs including itineraries, meeting agendas, and relevant logistical details for each trip.
Support managers in maintaining and organising digital records across platforms such as Salesforce, document management systems, and other operational tools, as needed.
Prepare and submit credit card expense reports for the three leaders, ensuring compliance with organizational financial procedures.
Support the planning and logistics of convenings, events, and workshops coordinated by the three leaders.
Maintain up-to-date contact and stakeholder lists of key partners, funders, and external advisors.
Collaborate and build relationships, ensuring smooth communication and workflow between internal teams and external stakeholders.
Support the adoption and use of operational systems across the organization.
Perform other relevant duties and responsibilities as assigned.

Candidate Profile

The following offers an aspirational view of GMH’s ideal candidate profile; however, the organisation encourages applications from candidates with a wide range of experiences and backgrounds, especially those from underrepresented groups.

Demonstrates organizational values of equity, agility, humility, integrity, and care.
2-3 years of related experience in a similar role, preferably with an international organization. Philanthropy/NGO experience preferred.
Proficiency in Google Workspace, Zoom, and Microsoft Office applications.
Written and oral fluency in English required; Spanish and/or French fluency will be an added advantage.
Exceptionally organized and detail-oriented, flexible and adaptable, with the ability to juggle multiple priorities and shift seamlessly between various team needs.
Proven ability to manage calendars and coordinate schedules across multiple time zones with minimal supervision.
Ability to work under supervision and escalate complex issues when necessary.
Good communication with the ability to effectively interact with internal and external stakeholders
Team player, with good interpersonal skills and the ability to navigate a diverse, multicultural, and interdisciplinary team.
Highly interested, motivated, and engaged to work in a fast-paced environment.
Ability to work under pressure and to meet deadlines
Ability to work on a flexible schedule, with occasional meetings outside business hours given the global nature of GMH team.
Are passionate about being part of the climate change solution
Additional information:
This will be a full-time (40 hours/week) remote role and will collaborate with staff and stakeholders in multiple time zones. The position supervisor is in the GMT-3/-4 time zone.
Ability and willingness to travel internationally (~10%).
Please note that the successful candidate will undergo reference checks prior to starting employment.

How to Apply

Please send your current CV or resume and cover letter to [email protected] using “Administrative Assistant” as the subject. Application closes on Sunday, August 09, 2026.