Closing Date: 23 September 2025
CIVICUS is hiring for a fully remote Programme Assistant: Apply Now
About CIVICUS
CIVICUS exists to defend people power. As a growing global alliance of over 15,000 members in 189 countries, CIVICUS work together to monitor violations of basic civic freedoms, call out the perpetrators of violations and strengthen the power of people to organise by supporting a more accountable, effective and innovative civil society. CIVICUS strives to promote excluded voices, especially from the Global South.
About the Role
The Programme Assistant will provide administrative support across CIVICUS initiatives, including the EU-funded project ‘Strengthening the CIVICUS Alliance.’ Located in the Membership & Networks cluster, this role will ensure the smooth and efficient running of key project activities by managing documentation, supporting communication between clusters, handling logistical tasks, technical and operational support and coordinating both virtual and in-person events. The Programme Assistant will also support membership administration and the management of the membership inbox.
Areas of Responsibilities & Key Activities
Administrative Support
- Provide general administrative assistance to networks and membership engagement leads, including scheduling meetings, preparing agendas, taking minutes and follow up actions.
- Manage and maintain project documentation, such as contracts, reports, and correspondence, ensuring everything is up-to-date and easily accessible.
- Organise and track timelines, ensuring deliverables and milestones are met for all assigned activities.
- Support management of the membership inbox
- Support the Membership Engagement Officer in reviewing membership application data and documentation and to track and follow up with members on outstanding documentation
- Support other Network coordinators with invoicing, payments and project coordination.
Logistics and Operations
- Support logistics planning, including venue selection, travel arrangements, accommodations, and visa processes for participants.
- Ensure all operational processes, including registration systems and attendee management, are executed smoothly.
- Manage all event-related risk assessments and ensure health, safety, and security protocols are followed, particularly for large-scale in-person events.
Communication and Stakeholder Engagement
- Serve as the point of contact for project activity-related inquiries, routing questions to the appropriate team members or stakeholders.
- Support the drafting and distribution of internal and external communications, including updates, newsletters, and event announcements.
Key Requirements
- A bachelor’s degree and related experience in project management, international relations, administration, or a related field
- Fluency in English is essential. Proficiency in additional languages (e.g., Spanish, French, or Portuguese) is an advantage.
- At least one year of experience in project administration or support roles, preferably within a non-profit or international development context.
- Experience coordinating logistics for both virtual and in-person events, including familiarity with online meeting platforms such as Zoom, Microsoft Teams, or similar tools.
- Strong organizational skills with the ability to manage multiple tasks and track project progress effectively.
- Familiarity with budget management and financial reporting processes.
- Strong written and verbal communication skills, with the ability to engage effectively with a variety of stakeholders.
- Proficiency in project management software (e.g., Asana, Trello, MS Project) and basic office tools (e.g., MS Office, Google Suite).
- Ability to work independently and as part of a multicultural and dispersed team, with a proactive and solution-oriented approach.
- Experience working in an international context, with an understanding of global civil society dynamics.
- Proficiency in an additional language (e.g., Spanish, French, or Arabic) is highly desirable given CIVICUS’ global scope.
How to Apply
Your application should comprise of:
- A full CV, including educational and professional qualifications, a full employment history showing the more significant positions, responsibilities held, and relevant achievements.
- A covering note of not more than 1 page outlining your motivation for applying for the role.
Short listed candidates will be contacted 2 weeks after closing date.
Click Here To Apply
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